Administrative Coordinator (RIchmond, VA)

Job title: Administrative Coordinator (RIchmond, VA)

Company: RoadSafe Traffic Systems

Location: Richmond, VA

Salary Type:

Expected salary:

Min Salary:

Max Salary:

Job date: Fri, 09 Aug 2024 03:39:42 GMT

Date Posted: Fri, 09 Aug 2024 03:39:42 GMT

Job description:
POSITION SUMMARY:Coordinate and assure the customer billing is accurate by inspecting and entering completed work orders and other critical elements charged to customers prior to final billing. Support the Branch Manager, Project Managers and the Sales team as needed.ESSENTIAL FUNCTIONS and DUTIES:

• Prepare spreadsheets for all project billings by evaluating quantities on a line-item basis from foreman’s reports.
• Daily Ticket Confirmation through TCR.
• Submit invoices to customers based on project work tickets and time sheets.
• Manage field employee time corrections.
• Work closely with payroll to submit time clock entries, holiday pay, and PTO.
• Monitor Accounts Receivable reports and contact overdue customers, resolve disputes and collect overdue amounts.
• Prepare weekly and monthly Accounts Receivable reports and participate in Division AR call.
• Reconcile quantity and payment discrepancies and maintain all backup data for future billing purposes.
• Daily contact with general contractors, owners, etc. to verify materials and quantities. May meet with general contractors and state agencies to resolve quantity problems.
• Provide data entry into accounting system from daily unloading slips. Prints and files related reports.
• The office is self-maintained; routine office cleaning duties may be required.
• Additional responsibilities as assigned by supervisor.

Position RequirementsEDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• High School Diploma or equivalent is required. Associate degree is highly preferred.
• Three years of billing experience is required.
• Strong written, verbal, and interpersonal skills as position requires working with several different people on various levels.
• Ability to organize and prioritize workload and to meet deadlines.
• Primary customer contact at the day-to-day level.
• Establish and maintain good communications with internal and external customers.
• Provide technical expertise and guidance to customers.
• Ensures that all Company Control Bulletins, Policies and Procedures are followed precisely for the management of the rental equipment.

We are an Equal Employment Opportunity Employer Minority/Female/Disability/Veteran
Full-Time/Part-Time Full-Time
Shift Days
Additional Information
Position Administrative Coordinator A
Exempt/Non-Exempt Non-Exempt
Req Number OFF-24-00023
About the Organization RoadSafe Traffic Systems (‘RoadSafe’) is the largest provider of traffic control and pavement marking services in the United States. Our national network of 50 branches supports government, private, special event, utility and railroad projects in over 40 states. Expert knowledge of traffic control and roadway striping coupled with a unique ability to quickly mobilize our extensive fleet, state-of-the art equipment and trained technicians allows RoadSafe to safely provide quality, value, and peace of mind to our customers nationwide. RoadSafe enjoys exclusive contract agreements with some of the United States’ biggest industrial companies and contractors. Known for our sophistication and professionalism, RoadSafe is called upon to handle the biggest and best projects in our industry.At RoadSafe, we offer a competitive pay, growth potential and an excellent benefits package for those who qualify including medical, dental, vision, and 401(k) plans. RoadSafe recognizes and values diversity.EOE Statement We are an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.Payroll Code None SpecifiedThis position is currently accepting applications.

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